When you’re ready to publish your publication, it’s important to think about the level of access individuals have. In this article, we’ll talk about the different options for setting up access control and how you can make sure your publication can or can’t be accessed through search engines.
In this article
- Setting up secured access control
- Deciding if your publications should be indexed by search engines
- Removing your Foleon content from search engine result pages
Setting up secured access control
Depending on your license, we have different options for setting up access control, you’ll find them by opening a publication and navigating to Publication settings > Access control.
We’ll talk about the different options here.
Username & password
Here, you can set up a generic username and password combination that visitors will need to enter to be able to access the contents of your publication.
You can use this for publications that are only meant for colleagues or for publications that contain sensitive information.
Whitelist by IP
Next to setting up a username & password login screen, you can also only give visitors on certain IPv4 addresses access to a publication. Simply add the IP addresses here.
If a visitor whose IP address is not whitelisted tries to access a publication, they’ll be prompted with a 404 page.
Important note: IP whitelisting won't work if your publication is secured with SSL/TLS.
If you want to use your Foleon publications for lead generation, this feature is perfect for you. The lead generation feature allows you to design and trigger a pop-up with a form (or social login) on it that visitors will need to fill out before they can continue reading the rest of your publication.
We’ll talk more about this feature in our article: Gating your publication for lead generation.
Deciding if your publications should be indexed by search engines
Foleon publications are optimized for search engines and openly accessible by default.
If your publication is only meant for colleagues or contains sensitive information, you probably don’t want visitors to be able to find it through search engines. You can prevent this from happening by denying search engine access. This will prevent your publication from showing up on search engine result pages.
You can set this up for entire publications on a publication level or for individual pages on a page level.
Preventing entire publications from showing up on search engine result pages
If you want to prevent an entire publication from being indexed by search engines, you can set this up by opening a publication and navigating to Publication settings > Marketing.
Here, you’ll find a switch called Deny search engine access. If you switch this on, your publication will block search engine crawlers from crawling its content and thus prevent the entire publication from showing up on search engine result pages.
Preventing individual pages from showing up on search engine result pages
If you want to prevent individual pages from being indexed by search engines, you can set this up by by opening a publication, going to that specific page and navigating to Page settings > SEO.
Here, you’ll find a switch called Hide this page from search engines. If you switch this on, this page will block search engine crawlers from crawling its content and thus prevent this specific page from showing up on search engine result pages.
Removing your Foleon content from Google’s search engine result pages
If you’ve accidentally published a private publication without denying search engine access, you can prevent further issues by opening the publication and navigating to Publication settings > Marketing, switching on Deny search engine access, and republishing your publication.
However, search engines (like Google) will probably already have indexed your publication which means it can still show up on search engine result pages. Only once your publication is indexed again, search engines will see that it’s not supposed to be indexed and will remove it from its results. However, it will take a while before search engines refresh their indexing of your publication.
You can speed this up by forcing Google to reindex the URL of your publication.
Google has a tool called Webmasters (or Search Console) that allows you to monitor, manage and test URLs. You can set up (or access) an account here:
https://www.google.com/webmasters/tools/dashboard (you’ll need a Google account).
Insert the URL of the publication you want to be indexed and click Add a property. Next, go to the tab Alternate methods > HTML tag.
Copy the <meta> tag and send this to firstname.lastname@example.org with the subject "Meta code for Google" with a link to the preview of the publication you want to be reindexed along with your contact details (preferably your phone number).
We’ll add the meta tag to your publication and will contact you when this has been done. Afterward, you can republish the publication and then head to the Alternate methods again and click on Verify.
This should show a message similar to this (with the URL of your publication):
This means, you have now verified that you’re the owner of this URL. Click Continue to go back to the Search Console dashboard.
Next, you can start removing URLs from Google. In the left side menu, navigate to Google Index > Remove URL.
Here, you’ll be able to remove URLs from Google’s search engine results pages. Click on Temporarily hide, enter the URL of your publication, and click on Continue.
This will submit a request to Google to hide your publication from the search results.
Now, you'll have to wait until the request status changes from “Pending” to "Removed". This can take up to a few hours.
Please note that it can still take several weeks for your publication’s URL to drop in the search results. This is due to a worldwide sync beyond your (and our) control.
In some cases, you might even need to even set the publication offline while the request is pending so that Google thinks that the website does not exist and republish the publication after the removal request has been processed.
Read more about setting a publication offline in our article: About publication context menus > Online.